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Policies and Procedures

Photoshoot Fee and Deposit  - In order to reserve an appointment for a photoshoot,

a $75 non-refundable deposit is required. The deposit will be applied toward the total balance owed for the photoshoot. The remainder of the balance is due at the begining of the photoshoot.


Rescheduling - In order to reschedule a photoshoot appointment, a 3 day notice is required. We will then reschedule the photoshoot on a day that I have available. Cancelling an appointment a second time, will result in the deposit being forfeited.

Appointment Time - Please arrive to your appointment at the scheduled time. If your more than 20 minutes late, the appointment may be cancelled and the deposit forfeited.


Re-shoot - In the unlikely event that there are any technical difficulties with the photography equipment during the photoshoot, I will offer a free re-shoot.

 (free re-shoots will not be offered for reasons such as the client's clothing choice, dissatisfaction with hair or makeup, or client's facial expressions). Photographer will only offer a free re-shoot in cases of technical difficulties.


WeatherWhile we obviously hope for optimal weather conditions during our session, we can NOT control the weather and thus can not guarantee the ability to photograph sessions outdoors. If there is rain or other poor weather conditions, we reserve the right to move the location to an alternate

location. We reserve the right to reschedule the session.


After Your Session - You will receive the best shots from each look (actual amount varies and is dependent on how well the actor/model takes direction, the range of facial expressions/emotion the actor/model gives during their session, child's behavior /listening, etc.) within 7-10 days after your session. You will also receive a download of the hi-resolution proofs via online download such as We Transfer. This gallery will remain active for a period of 30 days.


Complimentary RetouchesEach package includes a select number of complimentary retouches. For any additional photo that you would like to be retouched, there is a $25 fee. In order to receive the retouches included in your package, you must select the images within 30 days from the delivery of your gallery. After 30 days, you will lose your free retouches and will be charged $25 for each image that you wish to have retouched. All images ordered will receive individual attention in the form of retouching, enhancement, selective area adjustments, and artistic enhancements. Retouching means correcting various elements such as filling in backgrounds, removing distracting elements, and minor physical imperfections (bags under eyes, teeth whitening, eyes whitening, vein removal, minor clearing of skin, major stray hairs, etc.)

Definition of a "Look" - Generally speaking, a "look" is considered a single change of wardrobe, or change of hair/makeup, or any combination of the two. You will be responsible to bring pre-styled outfits to your session. Please send photos of pre-styled outfits options prior to the session if you would like assistance. (Otherwise please bring your pre-styled outfits steamed on hangers and arrive in the first look). For assistance, please email images with your child wearing the clothing at least 5-7 days prior to the session so adjustments can be made if needed. If you have specific looks you want to capture, we can discuss this prior to the session.

Hair/Makeup/Grooming You will also be responsible for any make-up and hair styling. You will be expected to arrive camera ready (hair and makeup done for the first look), bring tools and products for hair/makeup changes and step in during the session as needed for fixes and adjustments.


**Hair/Makeup Artist is available as an add on service and highly recommended for the best results. Rate is $150. Payment is due to HMUA directly.


Copyright & Usage -  All photographs remain the property of Edgar Galvan (Eddie Galvan Photography), and all rights therein are reserved. Images may be used on agent and casting websites, social networking sites and personal websites. You may NOT alter the work in any manner. For example: Adding filters, cropping, retouching, watermarking, etc. Any additional uses require the prior written agreement of Photographer on terms to be negotiated. Please ask regarding rates for commercial or publicity usage. No third party use is granted, including but not limited to print, publication (including online

magazines and contests), editorial, CD demo packaging, magazine, periodicals, billboard advertising and electronic media.


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